One may anticipate that the pilot companies will be different in size, energy consumption, staff qualifications, management experience, technical standard and financial capacity.
It is necessary to take the differences between the pilot companies into account, and tailor make an activity plan that is most suitable for each pilot company. However, most of the activities to be implemented in the pilot companies are the same.
ISO 50001 provides a framework of requirements for organizations to:
- develop a policy for a more efficient use of energy,
- fix targets and objectives to meet the policy,
- use data to better understand and make decisions about energy use,
- measure the results,
- review how well the policy works, and
- continuously improve energy performance and management.
When the pilot companies are selected, agreements will be negotiated with each of them to define what they can expect from the project, and what the project expects from them. A start up meeting will be organized with each of the pilot companies to give them general information about the project, and for the project team to understand their needs. Basic information will also be given to the pilot companies in workshop No 1. The main purpose of workshop No 1 is to do a gap analysis to define how far each pilot company is from fulfilling the requirements of ISO 50001. One of the tools for the gap analysis is the qualitative benchmarking method used by Norsk Energi and adapted to Polish conditions by NAPE.
Based on the gap analysis, each pilot company will develop a plan for implementing energy management systems, with guidance from NAPE and Norsk Energi. The pilot companies will in workshop No 1 be informed about the program.
Workshop No 1 is the starting point for the most time consuming part of the capacity building program, which is practical work in the each of the 9 pilot companies. Each pilot company has to:
- define the baseline situation,
- map energy consumption,
- define energy performance indicators,
- develop energy flow charts (Sankey diagrams),
- identify potential energy saving measures,
- do feasibility studies of the most important energy saving measures which includes estimation of investment and profitability,
- define energy policy,
- establish routines for regular monitoring and reporting of energy consumption,
- ensure control mechanisms for continuous improvement,
- and document the energy management system.
Each pilot company has to appoint a person to be responsible for performing the above mentioned activities, with guidance and advisory assistance from NAPE and Norsk Energi. Since the pilot companies are different in size, energy consumption, staff qualifications, management experience, technical standard and financial capacity, it is important to perform the above mentioned activities in a flexible way. Small companies may need a very simple energy management system, while large and energy intensive companies may need a more extensive energy management system. Based on Norwegian experiences, each pilot company will spend 300-600 hours per year to perform the activities above.
In addition to the work performed in each pilot company, the nine pilot companies will come together to learn and exchange experience in four workshops:
- Workshop no 1 – Inception and start-up, gap analysis
- Workshop no 2 – Energy auditing and mapping of energy systems
- Workshop no 3 – Energy policy – objectives and action plans
- Workshop no 4 – Monitoring, control and reporting
Dissemination activities will be performed throughout the whole project period, to ensure that knowledge about energy management comes out to a large number of companies. The planned dissemination activities are:
- Establishment of a website for energy management
- Round table for energy efficiency in industry in view of municipal energy planning
- Other relevant dissemination activities when needed
The final dissemination event will be a conference “Energy Management in Industry” for all interested industries, municipalities, experts from consulting and academia and energy authorities.